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No Time to Waste! Privacy Laws are Effective from January 1st, 2023.

Learn How Ameex can help your organisation operationalise privacy practices with OneTrust

Authored by Ravi Ranga, Digital Transformation Specialist and Client Success Partner; Abishek Balakumar, Sr. Content Writer and Partner Marketer on 06 Sep 2022

The looming privacy law deadline is fast approaching! Pivot or persevere? According to Article 83 of the GDPR, you can be fined up to 4% of your annual revenue for non-compliance or data/privacy breaches. GDPR (General Data Protection Regulation) applies to any company or entity that processes personal data and has a branch established in the EU and CPRA. It applies to businesses with over $25 million in annual revenue and has personal information of 100,000 or more California residents, which is enforceable by January 1st of, 2023. Compliance is now mandatory – and actionable.

A well-planned and proactive compliance program is essential to successfully navigate the evolving landscape of data protection laws and enforcement policies. In this article, we will discuss the nature of a few of these laws, their key principles, GDPR compliance requirements, and how Ameex uses OneTrust to manage data governance and compliance for your organisation.

Strong Data Governance Makes Compliance Easier

Data governance is a set of processes that ensure data is properly classified, accessed, protected, and used. It also entails establishing strategies and policies to ensure that data storage and processing environments meet regulatory requirements.

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Each aspect of data collection, management, archiving, and usage should be considered while establishing a data governance strategy. Compliance today doesn’t just mean storing data; you’ll see more about why these considerations are essential in satisfying GDPR and CPRA requests below.

GDPR Rights Standards

GDPR is a framework introduced in the EU that protects how organisations process consumer data. With the amount of data organisations collect, various countries worldwide are protecting consumers and how Personally Identifiable Information (PII) data is processed and used. PII data is data that can be tied back to a person.

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Different global regions give consumers different rights – the rights above are based on GDPR – regarded as the strictest global compliance standard. However, when you want to make your business compliant, you must understand where your consumers are, what rights they have, and how your compliance management program facilitates them to exercise these rights.

What is Compliance?

Compliance and governance are different. While governance, explained above, is how you internally “manage” your data, compliance means you can comply with individuals’ requests when they exercise their rights concerning CPRA, GDPR and any other global compliance laws.

As you can imagine, satisfying some user rights will be difficult if you do not have a strong data governance program which means that you don’t know exactly where your data is, how it’s being used, which teams are using it, or whether your team is downloading, sharing, and editing files with personal information.

An organisation’s two main objectives for implementing a compliance program typically are

  1. To ensure regulatory compliance with privacy, security, and legal requirements
  2. To reduce the risk of penalties for non-compliance

Ameex Can Help Your Organisation Implement a Compliance Management Program

We at Ameex Technologies are a digital transformation organisation that consults, designs, implements and delivers technology and business solutions for our clients. Established in 2007 with a team of around 650 business and technical professionals, Ameex has supported our clients through implementations of e-commerce, web, analytics, process automation, enterprise systems and compliance management programs. As companies around the world have started implementing compliance programs, we’ve helped a number of our enterprise and SMB customers achieve compliance.

What is OneTrust?

OneTrust is the most widely used privacy, security, compliance and governance product – the #1 fastest growing company in America in 2020. More than 5,000 organisations like yours use OneTrust to build integrated programs that comply with the GDPR, CCPA, LGPD, PDPA, ISO/IEC 27001, ISO/IEC 27701 and hundreds of the world’s privacy and security laws. We use OneTrust as our go-to compliance management solution with our clients.

How Can Ameex Assist with your OneTrust Implementation?

Ameex will support comprehensive discovery and analysis of your current data management practices to understand how your organisation processes user data. This analysis determines which global compliance laws your organisation must adhere to and your users’ rights. Following this discovery, Ameex’s technical and business teams will work together to define processes and build integrations into key systems to perform required compliance and governance actions.

Ameex will also support the understanding and configuration of the OneTrust platform, onboarding consultants and setting up workflows to automate compliance management where possible. We can also provide resources for ongoing compliance management operations to monitor, execute and close out user rights requests.

Implementation Support

Ameex will be able to support organisations in implementing OneTrust into the systems and applications and leverage the automation possibilities offered by OneTrust. Ameex can extensively support organisations which are already familiar with the tool and implemented one or more OneTrust modules within their organisation. Along with our extensive experience, we will be able to significantly share best practices and practical experience from prior implementation engagements.

Ameex will assist in selecting appropriate methods for implementation and define use cases for the OneTrust modules as per the available environment. We assist in integrating the tool into daily privacy operations, design customised workflows, share training and awareness of the OneTrust to key stakeholders and create personalised practical guidance for your organisation. Ameex can extend support by doing post-implementation legal checks once OneTrust is integrated.

Integration and Automation

OneTrust integrates with systems and applications already existing in your organisation through multiple options. By implementing these integration options, data remains in your current organisational repositories, and the privacy solutions offered by OneTrust integrate with your existing business processes and platforms. Ameex can support you in assessing and identifying which systems and applications can be integrated with OneTrust. Moreover, OneTrust also provides different options to help automate your privacy processes. With the system application assessment, Ameex can help your organisation identify the automation possibilities in OneTrust and leverage them to your benefit.

Post-implementation Compliance Check

Post implementation of OneTrust, Ameex will support organisations to review the existing implementation of OneTrust into systems and applications and advise how to-fine tune and optimise the implementation of applicable data protection legislation based on the relevance.

Privacy risk assessments, also known as data protection impact assessments (DPIA) or privacy impact assessments (PIA), exist to guarantee that your organisation appropriately measures and manages the risk to its consumers while remaining in compliance with global data protection legislation. Ameex’s expert privacy team helps your company articulate an automation strategy, develop and implement processes, support OneTrust deployment and configuration, and provide training to boost adoption.

Reach Out to Us Today

Protect your business by implementing the right governance and compliance programs. Reach out to our team today!

Reference:

  1. https://datagovernance.com/
  2. https://www.forbes.com/sites/forbestechcouncil/2022/08/01/how-to-do-data-governance-better/
  3. https://www.onetrust.com/blog/the-gdpr-data-subject-rights/